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last edited
September 22, 2008
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Stewards
duties |
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BEFORE
THE MEAL
The Steward should arrive sufficiently early to carry out duties,
before returning to bar area to greet visiting Rotarians or guests.
· The Steward should introduce them to the President and
ensure that a Rotarian looks after them.
· Collect the key from Hotel reception, to open the store
cupboard.
· Take out of cupboard
1. Microphones x 2 ( Hand held & Clip-on )
2. Amplifier
3. Visitors Book
4. Luncheon tickets, cash book etc
5. Book for Graces
6. Raffle prize ( usually a bottle )
7. Raffle tickets & bowl
8. Lectern
9. Bell / Gong
10. Bannerettes
· Set up the Sound system & check it works ( Mike Price
will normally be available for technical advice )
· Make sure the President and speaker understand that the
microphone must be used
· Choose a Grace
· Ensure the visiting Rotarian or guests name, club or organisation
and host is given to Secretary to add to the Presidents Aide Memoir
DURING THE MEAL
· Say Grace when called upon by President
· Ask the guests to sign the Visitor’s Book
· Collect tickets or cash for meal – count & check
numbers against the Attendance sheet
· Add up the raffle money
· Sort out & fold the raffle tickets and place ready
for the President
AFTER THE MEAL
· Give the meal money to the Treasurer
· Give the raffle money to the Treasurer
· Give the Attendance Officer the Attendance sheet ( the
secretary may wish to view & comment on the list )
· Return all the regalia, microphone & amplifier, discarded
magazines etc to the cupboard.
· Please check that nothing is left out or individual Rotarians
personal belongings are not left behind.
· Lock the store cupboard ( NB. Lock all 3 drawers, bolt
door at top & bottom before locking this door – please
take your time as these locks are fragile )
· Return the key to Hotel Reception and Sign the total for
the number of diners in their recording book( the Dining Account
for the Club is based on this task ) |
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